Who is responsible
The Open Belgian Gliding Nationals 2027 are organised by Aeroclub Keiheuvel vzw (KonACK), 17e Esc Lichtvliegwezenlaan 8, 2490 Balen, Belgium, enterprise number 0406.635.381 (RLE Antwerp, Turnhout division), which is responsible for the personal data on this site. Questions about your data can be sent through the contact form.
What we process and why
When you enter, we ask for your name, email address, phone number, nationality, club, glider and its registration, competition number, FAI Ranking ID, whether you camp and any remarks. A photo of yourself is optional.
- Handling your entry and keeping you informed about the competition. This is needed to arrange your participation (contract, Art. 6(1)(b) GDPR).
- The public pilot list. Your name, photo, club, glider and competition number appear on the site only because you agreed to it when entering (consent, Art. 6(1)(a) GDPR). You can withdraw that consent at any time; we then take you off the public list.
- The IGC ranking. With your FAI Ranking ID we look up your place on the FAI's public ranking list, as information when allotting places (legitimate interest, Art. 6(1)(f) GDPR).
- Results. During the competition we show the tasks and results published on Soaring Spot.
- The contact form. Your name, email address and message are emailed to the organisers so we can answer you (legitimate interest, Art. 6(1)(f) GDPR). The site does not store them. To stop spam, Vercel BotID checks on sending that the form was filled in by a person, and we keep a non-reversible code of your IP address for one day to limit the number of messages.
- The safety box. During the competition you can report a safety issue, with or without your name. We keep your report, your name if you give it, the language and any attachment, so the safety officers can follow it up (legitimate interest: the safety of the competition, Art. 6(1)(f) GDPR). Only the organisers can read them; the attachment is kept in protected storage. We do not keep your IP address or device with the report. As with the contact form, we do keep a non-reversible code of your IP address for one day to limit spam.
Who else sees your data
Only the organisers of the competition. We do not sell or share your data with anyone else. To run the site we use these processors:
- Vercel (hosting, file storage, anonymous visitor statistics and bot detection on the contact form and the safety box)
- Neon (database)
- Resend (sending emails)
These services may store data outside the European Union, including in the United States, on the basis of the European Commission's standard contractual clauses or the EU-US Data Privacy Framework.
How long we keep it
We keep your entry and reports from the safety box until at most twelve months after the last competition day, then delete them. Results on Soaring Spot are Soaring Spot's.
Cookies and statistics
The public site sets no cookies and does not track you. For anonymous visitor numbers we use Vercel Web Analytics, and Vercel Speed Insights measures how fast pages load; both work without cookies and store nothing on your device. Only organisers who sign in get one necessary cookie to stay signed in. That is why there is no cookie banner.
Your rights
You may access, correct or delete your data, withdraw your consent, object, or receive your data in a common format. Use the contact form. We answer within a month.
If you are not satisfied, you can lodge a complaint with the Belgian Data Protection Authority (dataprotectionauthority.be).